Oral Presentation 

Time Allocation 

Presentation Type		Total Allotted Time
Keynote Speech		35 mins
Invited Speech		25 mins
Regular Oral Presentation (Contributed Speech)		15 mins
Download Templates for a reference.
keynote Speech Slide Template	Invited Speech Slide Template	Oral Presentation Slide Template	Poster Template

Notes: 

Each presentation includes 5 mins for preparation and Q&A /discussion. A Warning will be given when 5 mins are left.

All presenters are requested to reach the session room prior to the scheduled time and complete their presentation on time.

 

Presentation Preparation 

Presentation format: PPT file with the file named: Paper ID + Session;

Each slide should be concise, uncluttered and readable from a distance; include only keywords and phrases for visual reinforcement. Avoid too lengthy text;

Kindly send the final version of the PPT file via the contact email address at least two weeks before travelling to conference venue. If you are unable to send it, you can always upload your presentation (save the presentation on a USB flash driver) at the lectern during the break preceding your scheduled presentation. The USB flash driver will be scanned before transferring the presentation to the presentation folder.

Laptop, video projector, and laser pointer with remote control will be provided by the organizer;

Signed and stamped presentation certificate would be issued by the session chair or assistant after the presentation is delivered;

Once you have completed your presentation the PPT will be permanently removed.

 

Speaker Standards 

Speakers Attire: Speakers are strongly encouraged to dress in formal clothing during presentations. Speakers should be well knowledgeable and expert in the area of presentation to meet the audience.

Presentation Skills: Presentation would definitely be a topic of importance during conference session. Speakers should rehearse well in advance for a successful presentation with time management.

No Commercial Advertisement: No commercial advertisements are allowed during the session.

 

Conference Attendance/Cancellation 

We strongly encourage speakers to notify the conference office immediately in the event of an absence from presenting a registered session so that we will take action accordingly.

 

Poster Presentation

Poster Presentation Preparation
◆ Abstract of poster presentation should be submitted via HCMS. Please mark "Poster presentation" when completing the registration.

◆ To ensure visual effectiveness of your poster, use large lettering and a minimum of text. Meticulous checking is required in all posters for typographic and grammatical mistakes and image (usage of color) quality.

◆ Posters Presenters should appear one hour before the poster session gets started and hang the poster accordingly;

◆ All presenters are responsible for removing their posters when poster presentation finishes. The Secretariat takes no responsibility for posters after that.

 

Online Presentation

Online presentations will be available for participants who are not able to join the conference physically. Below are instructions to adhere to:

 

Online Oral Presentations 

The online oral presentation will be conducted via ZOOM. The conference room link will be available half a month before the conference date.

◆ Online Oral presenters can find their assigned presentation time by searching the paper ID on the conference program. All presentation times are shown in China Standard Time (UTC+8).

◆ All presenters are requested to reach the Online Session Room prior to the scheduled time and complete their presentation on time.

◆ Signed and stamped electronic presentation certificate would be issued via email after the conference.

Pre-recorded Video Presentation

If you are not able to deliver the presentation through online platform at your assigned time, please record the presentation at your convenience time and send it to us; we will play it at your speech time. 

◆ The video uploaded should be in the format of .mp4. Please check the below manners for reference:

◆ The Video submission deadline is April 15th 2025; you can send the video via conference contact email address.

◆ The video would be posted on the conference website for interaction after pre-review and confirmation; if you do not want to post it publicly, please inform us via email.

 

Online Poster Presentations 

Online Poster Presentations will consist of two parts:

Poster Presentations: A collection of posters in PDF format (with/without audio) will be available on conference website for attendees to view starting on May 25th, 2025.

Poster Q&A Sessions: Live poster Q&A sessions will be held via ZOOM for attendees to meet virtually with presenters and ask questions or give feedback.

Poster Preparations

◆ The posters can be prepared using any software (e.g., PowerPoint, Illustrator, etc.); however, they must be saved and uploaded in PDF format (Note: your Poster PDF should be one page only).

◆ There is no size constraint for the poster, we recommend using page A1 size.

The Poster could be designed as you like with the requirements below:

√ The conference logo and paper ID(ICESGE****) should be clearly shown in the header;

√ Title, presenter, and affiliation information should be well indicated.

Please upload the well-designed poster via email before April 15th 2025. It would be available on the conference website after pre-review and confirmation; if you do not want to post it publicly, please inform us via email.

 

Optional: Presenters may also record an optional audio/video walkthrough of their poster presentation (no longer than 5 minutes), which will act as a guided presentation for attendees to view or listen to while viewing the poster.

 

Poster Q&A Session 

To provide attendees the opportunity to ask questions about posters, the live poster Q&A session will be holding through ZOOM (The specified time will be announced half month before the conference starts). Each presenter will introduce themselves and their poster topic and then take questions. Attendees are strongly encouraged to view poster materials ahead of time and to come to the session with questions already prepared. Poster presenters are particularly encouraged to view the poster materials of the other presenters in their Q&A Session.

 

Important Notice 

Due to the nature of an online conference, all posted video presentations and poster presentations will be available publicly. Therefore, it is important for presenters to understand that items available on the conference website are, public, citable, shareable, and available online for a long time.

Presenters who have preliminary/sensitive data that do not comfortable posting online, please take care of your data and change the information you choose to include in your presentation.

For attendees, in case some works are in progress, we expect you not to cite them or download them without permission from the presenter.